Celgene HR Administrative Assistant in Boudry, Switzerland
Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.
Temporary Assignment : 1 Year
Responsibilities will include, but are not limited to, the following:
Provide administrative support to the HR Leadership Team for day-to-day operations as well as individual projects as needed.
Responsible for making travel arrangements
Responsible of handling the expense process
Pro-active management of the agendas
Act as single point of contacts for all people needing time with HR Leadership Team member
Provide general administrative support to other members of the HR team as and when required.
Open, sort and distribute mail, fax documents, keep files, order office supplies and maintain supplies.
Responsible for scheduling, organizing and recording all HR meetings.
Responsible for scheduling the HR Interviews and taking care of the candidates. Support with material preparation for specific workshop.
Organize administrative systems to support department members including filing/records retention and other functions as required.
Responsible for all HR Purchase Order creation and follow up. OCA Coordinator, taking care of the HR Intranet. Responsible for projects as and when required.
Responsible for Celgene donation. For external visitors, mainly US, schedule meetings, book meeting rooms and provide administrative support when they visit the Celgene office in Boudry.
Act as point of contact for all the incoming phone calls in HR, filtering and redirecting, taking calls for recruiters. Responsible for updating HR distribution lists within HR Department as and when required. Assist with new HR staff onboarding. Other duties related to the above within Celgene as a whole, as assigned.
Strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.
Able to work with limited day-to-day supervision.
Strong administrative assistant experience, minimum 5 years
Excellent computer skills, Microsoft Word, PowerPoint, Excel. Outlook is mandatory. Oracle and Concur a plus
Event management experience.
Excellent written and oral communication skills
Fluent in both English and French (written and oral)
COMMITTED TO IMPROVING THE LIVES OF PATIENTS WORLDWIDE
At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients. Our vision as a company is to build a major global biopharmaceutical corporation while focusing on the discovery, the development, and the commercialization of products for the treatment of cancer and other severe, immune, inflammatory conditions.
“At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients.”
There are more than 300 clinical trials at major medical centers using compounds from Celgene. Investigational compounds are being studied for patients with incurable hematological and solid tumor cancers, including multiple myeloma, myelodysplastic syndromes, chronic lymphocytic leukemia (CLL), non-Hodgkin’s lymphoma (NHL), triple-negative breast cancer and pancreatic cancer. As committed as we are to clinical accomplishment, we are equally committed to patient support, which is a guiding principle at Celgene. We believe all who can benefit from our discoveries should have the opportunity to do so. Celgene puts patients first with industry-leading programs that provide information, support and access to our innovative therapies.
Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.COMMITTED TO IMPROVING THE LIVES OF PATIENTS WORLDWIDE