Celgene Senior Administrative Assistant II (TD-Clinical Pharmacology ) in Summit, New Jersey
Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.
Under the direction of senior management, will be responsible for general administrative and clerical support duties within the TD-Clinical Pharmacology department. This candidate should have the ability to handle confidential material which is critical to the position. In addition, good interpersonal skills, a team perspective, and willingness to work across departments are essential requirements.
Responsibilities will include, but are not limited to, the following:
Operational:◦Provide administrative support for the Corporate Vice President, their direct reports, and other department members as needed.◦Maintain complex calendar for the CVP.◦Responsible for scheduling, organizing and coordinating meetings within a multicultural environment, for the entire department and for teams within the department, including catering and AV/IT support when required.◦Prepare and submit expense reports in the Concur system for the CVP and an Executive Director.◦Attend meetings and write meeting minutes as assigned.◦Maintain training records for the department and update annually. This includes printing Compliance Wire training completion reports to include in the record files.◦Purchase and maintain office supply inventory, and arrange for repair and maintenance of office equipment.◦Telephone coverage for the CVP.◦Manage candidate interview schedules, including presentations and catering when required, and coordinate details with the recruiting staff.◦Coordinate onboarding of new employees and contractors which includes desk set up, requests for access to required network systems, adding the new hire to all necessary meetings in Outlook and to department contact lists, etc.◦Manage requests for Consulting Agreements and Mutual Confidentiality Agreements. Liaise with the Legal department or Portfolio Sourcing Relationship Management, through the agreement execution process. Handle related POs and invoices after the agreements have been executed.◦Annual records retention/clean out coordinator for the department.◦Prepare travel arrangements and logistics for conferences/meetings as needed.◦Operational and logistical troubleshooting and other duties as requested/assigned.
Technical:◦Assist in the preparation of presentation materials, including technical support as needed (e.g., Microsoft applications, WebEx, teleconferences).◦Upload and maintain documents in the Clinical Pharmacology SharePoint site.◦Act as administrator for the TD-CP intranet page by adding and editing content.
Competencies:◦Excellent organizational, written, and oral skills.◦Experience in calendar management, and meeting preparation including meeting rooms/logistics, agenda preparation, catering, etc.◦Strong PC experience with MS Office Suite including Word, Outlook, PowerPoint, Excel.◦SharePoint, Visio and Project skills desirable.◦Effectively run WebEx and other electronic meeting formats.◦Experience in using Concur or a similar platform, to make travel arrangements and create expense reports.
Behaviors:◦Must have strong interpersonal and communication skills, be a team player, and be willing and able to work in an environment where both individual initiative and accountability to the team and other functions are required.◦Work independently with minimal supervision and direction.◦Be adaptable to constantly changing needs.◦Demonstrate proactivity and consistent follow-up behaviors.
- Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.COMMITTED TO IMPROVING THE LIVES OF PATIENTS WORLDWIDE
At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients. Our vision as a company is to build a major global biopharmaceutical corporation while focusing on the discovery, the development, and the commercialization of products for the treatment of cancer and other severe, immune, inflammatory conditions.
“At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients.”
There are more than 300 clinical trials at major medical centers using compounds from Celgene. Investigational compounds are being studied for patients with incurable hematological and solid tumor cancers, including multiple myeloma, myelodysplastic syndromes, chronic lymphocytic leukemia (CLL), non-Hodgkin’s lymphoma (NHL), triple-negative breast cancer and pancreatic cancer. As committed as we are to clinical accomplishment, we are equally committed to patient support, which is a guiding principle at Celgene. We believe all who can benefit from our discoveries should have the opportunity to do so. Celgene puts patients first with industry-leading programs that provide information, support and access to our innovative therapies.